How do I plan?

Hi guys,
Today I would like to explain how do I plan. Probably all of us have so many things going on. I keep finding myself in situations, when I have so many things to do, so I have no idea where shall I start. Everything seems to be urgent, all the time household chores are pilling up (especially clothes to wash and iron; add to this a sink full of dirty dishes – where are they coming from? – and you could possibly spend all day doing just this).
To try to stay on top of all my things, never ending to-do lists and new things to do continuously coming up, I needed a great planning system. As you might have read in one of my old posts, I am using a bullet journal. I used to use nozbe, which worked great for me, but unfortunately, I kept forgetting to charge my phone and there were a moments, when I needed to write very important event or appointment and my phone just died.
So I came back to using a bullet journal again. If you haven’t heard about bullet journal before, it is a customizable planner (basically notebook, where you can include any spread you can think of – but you are setting it up by yourself), which allows you to assign how much space for each month, week, day as you need. There is an original system designed by Carroll Ryder (you can watch how it works by clicking on creator’s name).
I use my bullet journal slightly different, because I found out that I can get more things done when I plan it in kind of funnel way. So let me explain three stages of my planning.
First stage: long term planning
I make long term goals approx. every¬† 9 to 6 months. In this stage I include all goals, projects, appointments, etc. which are going to happen any time from now to up to 12 months. I simply create a future log (you can see it in almost every bullet journal set up video). It allows me to write all deadlines, events, appointments, which are meant to happen later in the future. I also include my long term goals, divided into smaller steps (it will be helpful in my next stage). And having all this written down, I don’t have to worry about them at the moment and I am ready to move to my next stage.
Second stage: monthly planning
As you can tell by the name, this planning happens every month. That time I have a calendar for that month, where I add all events and deadlines from my future log plus anything what comes up mean while. I also make use of my goals divided into steps in the previous stage, as I am including these steps as a goals in my monthly goals spread. I also divide them for smaller steps to make it easier to work on them during the month (just small tasks I can handle during one working session). At this point, I have my weekly spreads already set, so I assign each of these steps into a particular week. This allows me to visualise how much stuff I am able to achieve each month and see what will be left in any given project.
Third stage: weekly/daily planning
This is the last stage of my planning. At the end of the week, I assign tasks for each day in the following week. After that, every day I revise what have been done, keep adding any tasks which could appear mean time. Any task which wasn’t done at planned day is being migrated to the next day or if there are a lot of tasks waiting to be done, for any other loose day.
Also, there are a lot of other stuff, which I include in my bullet journal, like finance tracker, budget planner, savings log, sleep tracker, mood tracker, etc. All this is giving me great insight into my life and helps me to implement any adjustments, whenever I notice that something doesn’t go well.
This is all for today’s post. If you have your way of planning, I will be glad to read it in a comment section. For now I wish you a very productive day and I’ll see you in my next post.
Daria

Where shall I take motivation from?

Hi guys,

Today I would like to talk about days, when you just can’t do anything. Whenever you think about doing any work, you have a feeling that this is not the day. Everything seems impossible.

I think that these kind of days are happening to all of us. We are just humans and we can’t work day after day. That’s why it is important to take some breaks sometimes. However, if this happens to us every day for a long time, we should analyse what is causing that. There might be a lot of reasons for this, starting from tiredness, the nature of our tasks (they might be not something what we really enjoy to do), fear of failure (it is better not to start, if I might fail) or success (what will people think?) and in the worse scenario: it might be one of the signs of burnt out or depression. The last one is the worst, as it is a serious problem and it is very important to get help, if it is the case.

However, if you are sure that depression is not the case, there are some steps you can take to make yourself more motivated. First of all, is to determine what is causing this kind of behaviour. Maybe it is just tiredness and the only thing you need to do is to take some holiday (you can read here to see my advises before taking a holiday). Or simply one week of break from these tasks should do the job.

A bit harder thing is fear. Why so? To realise that you are afraid (whether of failure or success) might be very tricky. You can have that feeling without realising it. I used to be worried about failing. Although, I knew that every attempt of leaving my comfort zone will be connected with fear, I didn’t realised that it was keeping me away from work for quite long time. Similarly, applying for my uni two years ago made me feel same: “What if I will not manage language wise?” or “What if I will not be able even to get to university?” and finally: “What will people around me say? Will they make a fun of me?”. These were just some of the questions didding my head. And do you know what? None of them was valid. Ok, at the beginning it was a bit hard for me to understand what lecturers are saying to us. But eventually, I am able to follow their speach without special effort. Almost as English were my mother language. Well, it looks like practice really makes pefect and if I wouldn’t try, I wouldn’t know till now.

If your problem is the nature of tasks, this might be also quite hard to handle in some cases. But what you might want to consider, is to change subject of you actions. If this is not possible at the moment, just find something what you love to do and incorporate it into your schedule. I know, including more work, while you can’t force yourself to complete current tasks seems a bit weird. But remember, it does not have to be another task. Try to go for something what you actually enjoy doing. Maybe a netflix session? Going for a walk with your family? Choose what suits you the most and enjoy! Having something what you are looking forward to might motivate you to work. Any way, you’ll just finish these tasks and you are going to spend amazing time, aren’t you?

And I am going to leave you with this thought. I wish you a very productive day and I’ll see you in my next post.

Daria

Getting into routine (day five)

Hi guys,

Today has been very hard day. There were two shifts (to be honest one and a half), as my friend asked me to replace her in her work, while she is on holiday.

So today again I am not going to share any thought with you. Only thing, which makes me happy is, that I am getting into routine of working. In between my two jobs I had four hours to spare at home. And what is great, it was very productive time. I haven’t have to force myself to do anything. Automaticaly I’ve started doing, point after point from my today’s plan (it was shorter than usualy, as I knew, that today I won’t have too much time).

So please forgive me, but I am going to go straight to my summary:

Two chapters of book – checked

Next self-development book: started – checked

My arabic revision – checked

HTML&CSS lesson – checked

Today’s post – checked

Plan for tomorrow – checked
At the moment I am going to sleep, as my eyes are closing without my permission. As always I wish you very productive day and I’ll see you in tomorrow’s post.

Daria