Today I would like to explain how do I plan. Probably all of us have so many things going on. I keep finding myself in situations, when I have so many things to do, so I have no idea where shall I start. Everything seems to be urgent, all the time household chores are pilling up (especially clothes to wash and iron; add to this a sink full of dirty dishes – where are they coming from? – and you could possibly spend all day doing just this).
To try to stay on top of all my things, never ending to-do lists and new things to do continuously coming up, I needed a great planning system. As you might have read in one of my old posts, I am using a bullet journal. I used to use nozbe, which worked great for me, but unfortunately, I kept forgetting to charge my phone and there were a moments, when I needed to write very important event or appointment and my phone just died.
So I came back to using a bullet journal again. If you haven’t heard about bullet journal before, it is a customizable planner (basically notebook, where you can include any spread you can think of – but you are setting it up by yourself), which allows you to assign how much space for each month, week, day as you need. There is an original system designed by Carroll Ryder (you can watch how it works by clicking on creator’s name).
I use my bullet journal slightly different, because I found out that I can get more things done when I plan it in kind of funnel way. So let me explain three stages of my planning.
First stage: long term planning
I make long term goals approx. every 9 to 6 months. In this stage I include all goals, projects, appointments, etc. which are going to happen any time from now to up to 12 months. I simply create a future log (you can see it in almost every bullet journal set up video). It allows me to write all deadlines, events, appointments, which are meant to happen later in the future. I also include my long term goals, divided into smaller steps (it will be helpful in my next stage). And having all this written down, I don’t have to worry about them at the moment and I am ready to move to my next stage.
Second stage: monthly planning
As you can tell by the name, this planning happens every month. That time I have a calendar for that month, where I add all events and deadlines from my future log plus anything what comes up mean while. I also make use of my goals divided into steps in the previous stage, as I am including these steps as a goals in my monthly goals spread. I also divide them for smaller steps to make it easier to work on them during the month (just small tasks I can handle during one working session). At this point, I have my weekly spreads already set, so I assign each of these steps into a particular week. This allows me to visualise how much stuff I am able to achieve each month and see what will be left in any given project.
Third stage: weekly/daily planning
This is the last stage of my planning. At the end of the week, I assign tasks for each day in the following week. After that, every day I revise what have been done, keep adding any tasks which could appear mean time. Any task which wasn’t done at planned day is being migrated to the next day or if there are a lot of tasks waiting to be done, for any other loose day.
Also, there are a lot of other stuff, which I include in my bullet journal, like finance tracker, budget planner, savings log, sleep tracker, mood tracker, etc. All this is giving me great insight into my life and helps me to implement any adjustments, whenever I notice that something doesn’t go well.
This is all for today’s post. If you have your way of planning, I will be glad to read it in a comment section. For now I wish you a very productive day and I’ll see you in my next post.