How do I plan and why?

Hi guys,

As I said last time, today I am going to share with you the way I am planning my tasks. I was supposed to prepare it for Friday, but my son decided that he is not going to sleep for longer than an hour at the time, so I was not able to finish it by then. Any way, here it is 😉

If you are follower of my blog for a longer period of time, you could see my older post, where I explained it generaly. Tools I am using are Nozbe app and bullet journal. You might ask, why do I use both of them? Let me explain. First of all, I’ve been searching for a long time, before I found an app I really like. A lot of them, were good, but there was always some aspect missing, which for me was crucial. When I first came across Nozbe – it was just love from the first use 😉 It was so simple to add projects, tasks within them, reschedule. It allows me to see my tasks by project or day, it automatically generates list of overdue tasks. There are just two words to describe it: almost perfect.

While I was searching for a perfect app, I’ve been using only a bullet journal. It was perfect way for me to plan, as I could include whatever spereads I need, assign as much space for each feature as I want and it lets my creativity live. However, there were things, which made me look for a new solution. One of them is the fact, that I haven’t taken my notebook with me all the time. When I went to shop or for a walk, my notebook stayed at home. As I thought about something I should do on any of these journeys, I could either go back home and note it, write it on any piece of paper (or my phone) or I would just forget it. As I am the person, who carry her phone always when she can, I needed an app allowing me to add tasks on my device. The other thing was rescheduling. As I started my work through agency, I couldn’t make my schedule strict any more. Very often I needed to reschedule some tasks, or move them from the next day to current one, if I weren’t going to work at that day. All this made my bullet journal looking bad and simply distracting me from actual goals and tasks.

So why Nozbe? Nozbe gave me a lot of flexibility. There are options to add tasks by sending email (I used it few times already, while visiting my family with my phone being dead), creating as many projects and tasks as I need, simply adding, removing them and rescheduling. But also it allows me to view them by projects, categories, or just days – whatever I need to see at the time. It also allows me to syncronize your computer, mobile phone and other devices, but also log in through internet browser on any other device, where Nozbe might not be installed. All this saves me a lot of times.

However, Nozbe doesn’t allow me to see what have been done at any period of time easily. They provide some general reports (if you wish them and they are being sent to your email for free), but they don’t serve me as I wish. Also, sometimes happen that my battery is dead and I have no other device available, that time my bullet journal plays it’s role. And of course, working on creative aspect of me is very important thing.

So how I make these two tools work together? Whenever I am on the go and there is new task to be done popping out in my head, I am adding it either to project called Inbox in Nozbe or to monthly master to-do list in my bullet journal. Every evening I am assigning each of these tasks to right date and in case of my app, to each project. If there are any tasks for the next month, I am keeping them in inbox (in case of bullet journal they are written in year at a glance spread) and when I am planning that month, it is when I am assigning them to right date.

Also, every Sunday, I am assinging tasks for the following week. As at the moment I can’t really tell how much time I am going to have each day, I am prioritizing 5 tasks which I have to do (in the worse case scenario, when my partner is back) and rest is being rescheduled for the other day. Fortunately, there are not that many days, when my son doesn’t sleep for at least three hours at the time, so mostly I am able to accomplish all or almost all what I plan.

It might seem a lot of work, especialy with setting up my bullet journal and planning every day. However, in reality, every day I spend up to half an hour on assigning tasks (except for Sunday, when it takes me up to one hour) and setting up my bullet journal is actualy great way for me to relax. Also, by doing it in advance, I don’t have to do all at the time and I can actualy have some days off too. So this doesn’t cause any stress to me.

I hope that this post explained, how do I plan and turned out to be usefull for you. I will tell you in more details about mh bullet journal itself, but that’s all for today’s post. I wish you a very productive day and I’ll see you in my next post.

Daria

What app do I use to stay organised and why?

Hi guys,

As I promised in my last post, today I will introduce you to an app I am using to plan and organise my tasks. But before I’ll move to the right topic, I will explain you what I have been using before and why I had to look for some online tool to handle all my projects.

As you might have noticed, I mentioned not too long ago that I am carrying on my planning in bullet journal. So far it was the most suitable system for me, as I could include in my each month set up as much or as less as I wanted. Moreover, it helped my creativity, as I used to make sure that my layouts are not only very useful, but they look pretty too. However, I found just one problem with bullet journal, which is I couldn’t use it anywhere I wanted. As I am commuting a lot, I needed something to allow me to add, check and edit my tasks for example in train, what happened to be impossible with my bullet journal. There where also some smaller issues, like I went for a meeting with my friends, but traffic jam made them late. As I haven’t planned to do any work, I haven’t taken my bullet journal with me, so usually I have wasted this time of waiting. Sometimes I had a new thing to do popping up into my head, but my notebook have been left in the classroom (for example when I was in uni), so I had to note it in my phone and transfer to my bullet journal later. But what made me sure that I have to look for some other way, was the fact that my schedule became very unpredictable. As I am finding out about my shift at the same day when I have to go to work, I can’t really treat my plan as something impossible to change. I needed something what will allow me to reschedule my tasks as many times as I want, without making my plan hard to read and understand.

All this made me look for a tool available on my devices like phone and computer. While searching for my perfect solution, I came across a lot of various planning apps. Some of them were free, some paid, there were a lot of good ones, but any of them seemed perfect for me. Always something was missing. I’ve tried few simple ones, which were just simple to-do list, where you add tasks and tick them as they are done. However, I couldn’t divide my tasks into categories; other apps offered this, but there was limited amount of projects I can add or limited amount of task I can have in one project.

I don’t remember any app which would allow me to assign tasks to different categories. This turned out very helpful for me, when I discovered Nozbe (although, it took me two weeks to figure out how they are going to work best for me). I am simply using them to mark places and tools I need to finish each task. Some of my categories are Home, Uni, Pen&Paper, Computer, etc. As I can assign multiple categories to one task, whenever I am waiting for someone or something unexpectedly, I am able to ask Nozbe to show me these tasks, which I can complete (or at least work on) at the moment.

The other good thing about Nozbe, is that it is very easy to change deadline for your task, or even remove it completely. There is also option to send a task to a special email created for you and from any device connected to the internet, you can add tasks to your app (I haven’t tried this option yet, but I’ve seen peoples opinions, that it is extremely useful for them).

Nozbe allows also to work in group. As more people are going to use it, as more expensive is subscription (free subscription allows you to have just five projects for one person). It has also a very fair price. After using it for a month (exactly 30 days of free trial), I had no doubts that this is what I need.

If you want to try Nozbe for free for one month, you can register here. Please, keep in your mind that, if you decide to purchase it after one month, I will get some commission out of your purchase, but it will not affect your price. So I would be very grateful, if you would like to support me this way. What I forgot to tell you, each user becomes Nozbe affiliate automatically, as application produces a link for you to share it as I just did. I found this option as I was going through Nozbe menu to describe it for you as well, as I can.

After a month, I will review this app one more time, after testing all options Nozbe has to offer (maybe except group work, as all my tasks are being performed just by me at the moment) and I’ll let you know whether I changed my mind.

But for now I wish you a very productive day and I’ll see you in my next post.

Daria