How to plan, when so many unexpected things happen?

Hi guys,

Today I would like to tell you about time management, when your daily routine is full of unexpected events, so you can’t really predict what is going to happen. I’ll explain it on my example: since I’ve started working, I never know when my shift is going to happen, as at the moment I am working through agency. This means that I will get a message each midday, whether I can go to work or not.

That makes me unable to plan what I intend to do today evening (especially that I will be in university till 4:30; having a shift tonight means that I have to go to work straight after).

And there might be many more situations of this kind. You might have children, who are unpredictable; you might have some health issues that make you unable to know, how are you going to feel each day, etc. In fact, as many people in the world, this many possibilities.

So if you are in this kind of situation, how can you achieve your long term goals? We already know, that incorporating tasks from you plan into your schedule is impossible, isn’t it? Well, not really. You just need to be a bit more clever than all these unexpected events. Let me explain, how am I trying to cope with this.

First of all, I always make sure that I plan two days at a time, and each of these days doesn’t have too many tasks scheduled. Seeing just two things to do is going to make you more likely to actualy do this. The other thing is, that I am trying to schedule for these days tasks, which I will be able to do in as many places as possible, or in the place, where I have to be any way.

For example, this post is a task, which I can write while I am commuting, at home or in uni. Or even during the break at my work. That makes it a perfect task for today. Similarly, as I am going to be in university any way and I will have my computer with me, I am able to work on some parts of my assignments. That gives me few tasks being checked today.

Similarly, if I have no work today, I’ve already scheduled some tasks for tomorrow and I can work on them instead. Having two light days of tasks ticked as done, gives me one quite productive day. And as soon as I’ll finish my day, I can plan next day again.

This way, I am not the most productive person in the world, but at least I am taking an advantage of all the available time I have. Although, I move towards my goals much slower than I wish to, I am still closer than if I would decide that I have no time and simply gave up.

This is the only tip I will share with you today, because I am taking advantage out of only this one. As I will try some more, I will let you know.

For now I wish you a very productive day and I’ll see you in my next post.

Daria

How to win with mistakes?

Hi guys,

Today, I would like to talk about failures in planning. Especially, when you don’t have an experience, you might under-estimate the time, you need to complete particular task. It happened to me last week. I said, that first of my episodes on YouTube is going to be uploaded on last Wednesday or Thursday. However, it had happen, that there was much more work needed to make it presentable, than I thought at the beginning. I haven’t realised, that to meet this deadline I need some more software to proccess my video, after I need to learn (at least on basic level) how to use it, and so on. I also wasn’t aware, that using a completely new kind of program will be so difficult and time-consuming. At least for me (well, actualy I knew, but haven’t thought about it while planning).

So what with my plan? As you can guess, my plan went completely wrong. Everything collapsed just because of one task. And I won’t lie: at the beginning I was about to give up. Just leave all this planning think and try to work like before – without any plan. You know this feeling, when you really want to do something right, but it turns out like always? But fortunately, I have realised, that this is all about. As planning is like riding a bike. Before you’ll become a pro, you need to fall down many times. But if you will give up, you will not even get the idea, how to keep your balance. Same with planning. How you can know, how long particular task is going to take, if you have never tried to plan similar one before?

So when assigning time to tasks you might make a lot of mistakes on the beginning of your planning journey. Maybe just like me, you might not be aware, how particular activity has to be done; or it can simply take longer than you thought it will. But there is no reason to give up on whole plan.

I will share with you some tips on how to actualy minimise consequences of being late because of failing to accomplish one task on time.

Check, if you can reschedule it without major consequences

This is something I failed to do. But before I’ll tell you about it, let me shortly explain, how my planning proccess looks like. Basically, I create huge to-do list filled with task for one week. They are sorted by deadlines and importance. What is kind of important, these task are quite general. Just end product and in reality it contains smaller tasks, which are being assigned to particular day in a week. I don’t plan, what time I am going to do what, as my life style needs a lot of improvements to be called regular. So generally, rescheduling is something new in my planning, which I found out too late. I have spent a lot of time trying to solve one task, which I could easily leave and move deadline (my channel doesn’t have any content yet, so it wouldn’t let anyone down – except me). Instead, I have focused on it ignoring other tasks, so they became late (like my last post being uploaded one day later and today’s three hours later). But this is something I am going to try next time, hopefully 😉

Analyse your mistakes and learn from them

This rule actually applies not only to planning, but to every aspect of our lifes. It is important to, whenever you make mistake, try and find the reason causing it. Maybe you were too tired, or you have underestimated time needed for your task. Maybe you have just scheduled too much and you had no chance to cope with it (it still happens to me, sometimes). There might be a lot of reasons and it is crucial to find them and try to avoid them in the future.

Don’t think about past mistakes

You know, past is past. You can’t change it. Just learn your lesson (after analysing it) and don’t think about it any more. It will not help you at all. It happened already. Going over it again and again might make you fail with next tasks. So don’t bother any more. And start this next task you have planned. It will have much better consequences than crying about the thing, that can’t be changed.

Don’t be afraid to change the way you plan

I know, this is very painfull, when you invented perfect way to plan. But hey! It doesn’t work! You don’t need to change whole system. Just try to incorporate small changes at the time, so you can find something what works better for you. And keep in your mind possibility of mistakes (propably it will take some time till you will stop doing them). So next time you will be prepared and you’ll be able to nail it, even with this small failure in the background.

Don’t give up

This is actualy the worst thing you can do (and I almost did it). As long as you keep going, you still have chance to get everything done (even if it will be slightly later than you wanted, it is still better than if you wouldn’t done it at all).

And this is all for today’s post. I hope it is helpfull for you. As always, I wish you very productive day and I’ll see you in my next post.

Daria